CHARTER TOWNSHIP OF COMMERCE

REGULAR BOARD OF TRUSTEES MEETING

Tuesday, August 12, 2008

2840 Fisher Avenue

Commerce Township, Michigan 48390

 

 

CALL TO ORDER: Supervisor Thomas Zoner called the meeting to order at 7:00

p.m. and introduced the members of the Board.

 

 

PLEDGE OF ALLEGIANCE TO FLAG

 

ROLL CALL:            Present:          Thomas K. Zoner, Supervisor

Sandra Abrams, Clerk

Debra Kirkwood, Trustee

Robert Long, Trustee

Daniel Munro, Trustee

 

Absent:           Susan Gross, Treasurer

Rick Sovel, Trustee

 

Also Present: Phillip Adkison, Township Attorney

Hans Rentrop, Township Attorney

Jay James, Giffels-Webster Engineers

 

 

APPROVAL OF MINUTES

 

MOTION by Abrams, supported by Kirkwood, to approve the Regular Township

Board Meeting Minutes of July 8, 2008 as submitted and the Township Board Discussion Meeting Minutes of July 22, 2008, as submitted.

MOTION CARRIED UNANIMOUSLY

 

 

PRESENTATIONS:

2007 Auditors Report - Shannon Rodriguez was present to explain the 2007 Auditors Report.

 

Directors Reports:

Todd Martin, Fire Department

Kathy Pogarch, Assessing Department

Emily England, Parks and Recreation and Senior Citizen Center

Clay Jensen, Oakland County Sheriffs Department

Jeff Bowdell, Building Inspector

 

Page 2                                                                                   Tuesday, August 12, 2008

Regular Township Board Meeting

 

 

Directors Reports (continued):

Kathleen Cassidy, Township Planner

Eric Suess, Library Director

Jay James, Giffels-Webster Engineers

Janet Bushing, Human Resources, Finance Department

 

 

PETITIONS:

None

 

 

ITEM 1:8-12 APPROVAL OF AGENDA

 

MOTION by Abrams, supported by Munro, to approve the Agenda with the following change: Move Revenue and Expenditure Report 7-31-08 from Item 14 Orders to Item 15 Other Matters.

MOTION CARRIED UNANIMOUSLY

 

 

ITEM 2:8-12 PUBLIC COMMENTS

Glen Shore, 5140 Driftwood – He is opposed to the stores in the Downtown Development Area known as the “Walled Lake Stores” when they are located in Commerce Township.  He requested the status of placing Township Ordinances on the website.  Supervisor Thomas Zoner replied that he hopes to have it completed by the end of this year.

 

Peter Yurich 2719 Welch Road, was present with the following concerns:

·        He believes that the M5 extension from Oakley Park to Pontiac Trail will be a major impact because of the amount of residents in that area.  Additionally, on the current plan it shows one exit onto Welch Road and one exit onto Haggerty Road.  He believes that there should be at least two to three exits onto Welch Road.  

·        He believes the land at the future Township Hall should be greater than 2-3 acres.

·        He believes a copy of the D.D.A. handbook of new developments should be available to residents in the Downtown Development area.    Eric Suess said there is a copy at the library and on the DD.A. website. 

·        Questioned why D.D.A. Meetings are held at 12:00 noon.  Those who are employed cannot attend the meetings at this time.

 

Pam Jackson was present to give a background on her qualifications.  She is running for Oakland County Commissioner District 7.

Page 3                                                                                   Tuesday, August 12, 2008

Regular Township Board Meeting

 

 

 

ITEM 3:8-12 PUBLIC HEARINGS

None

 

 

ITEM 4:8-12 BOARD APPOINTMENTS

None

 

 

ITEM 5:8-12 CONTRACT AWARDS AND AGREEMENTS

A.                 Lakes Area Youth Assistance

 

MOTION by Munro, supported by Abrams, to approve the Contract for Services by Lakes Area Youth Assistance for the Charter Township of Commerce from January 1, 2008 – December 31, 2008 for $4,200.00 and authorize the appropriate signatures.  Funds to come from the General Fund Fund Balance.

MOTION CARRIED UNANIMOUSLY

 

B.     Award Hydrogen Sulfide Structure Contract

Jay James, Giffels-Webster Engineers explained the project.

 

No action taken

 

 

ITEM 6:8-12 INTRODUCTIONS

Z08-01 An Ordinance to Amend Article II – Definitions, and Article XX – General Provisions, Section 2011 Signs, of the Charter Township of Commerce Zoning Ordinance Number 85-12-55-00, to revise requirements for wall signs, to be known as Ordinance 55-08-202.

 

MOTION by Kirkwood, supported by Abrams, to Introduce Z08-01 An Ordinance to Amend Article II – Definitions, and Article XX – General Provisions, Section 2011 Signs, of the Charter Township of Commerce Zoning Ordinance Number 85-12-55-00, to revise requirements for wall signs, to be known as Ordinance 55-08-202 and publish and post in the manner prescribed by law.

MOTION CARRIED UNANIMOUSLY

 

 

 

 

 

 

Page 4                                                                                   Tuesday, August 12, 2008

Regular Township Board Meeting

 

 

ITEM 7:8-12 ADOPTIONS

A. Ordinance to Amend Ordinance 101-70-00 Cemetery Ordinance, to be known as Ordinance 101-08-01

 

MOTION by Abrams, supported by Munro, to Adopt an Ordinance to Amend Ordinance 101-70-00 Cemetery Ordinance, to be known as Ordinance 101-08-01 and publish and post in the manner prescribed by law.

MOTION CARRIED UNANIMOUSLY

 

 

ITEM 8:8-12 SITE CONDOMINIUMS AND PLATS

None

 

 

ITEM 9:8-12 CONSENT AGENDA

  1. Resolution Authorizing West Nile Virus Fund Expense Reimbursement Request
  2. Resolution recognizing the 110th anniversary of the Visiting Nurse Association of Southeast Michigan

 

MOTION by Abrams, supported by Kirkwood, to approve the Consent Agenda.

 

ROLL CALL VOTE:

AYES: Abrams, Kirkwood, Long, Munro, Zoner

NAYS:

ABSENT: Sovel, Gross

MOTION CARRIED UNANIMOUSLY

                                                           

 

ITEM 10:8-12 PURCHASES

  1. Fire Station No. 1 Concrete Repair

 

MOTION by Zoner, supported by Abrams, to award the Fire Station No. 1 Concrete Repair to McCarthy Construction Company, Inc. for $29,910.00.

 

Discussion – The Township should go back to Chuck Kummer for a resolution to the concrete that is in need of repair since he was the contractor for construction of the Fire Station approximately six years ago.

 

Long –is uncomfortable with Chuck Kummer overseeing this without an explanation of why the concrete is in need of repair.

 

Page 5                                                                                   Tuesday, August 12, 2008

Regular Township Board Meeting

 

 

ITEM 10:8-12 PURCHASES

  1. Fire Station No. 1 Concrete Repair (continued)

 

MOTION by Zoner, supported by Abrams, to withdraw the previous Motion.

                                                                        MOTION CARRIED UNANIMOUSLY

 

MOTION by Munro, supported by Kirkwood to Table Fire Station No. 1 Concrete Repair.                                                    MOTION CARRIED UNANIMOUSLY

 

  1. Richardson Center Tables

Emily England was present and recommends purchasing tables from National Business Furniture as they have a better warranty for the tables than the other bidders do.

 

MOTION by Abrams, supported by Kirkwood, to approve the purchase of 20 folding tables with a 15-year warranty from National Business Furniture for $3,930.27.  Funds to come from the Parks and Recreation Maintenance Fund.

MOTION CARRIED UNANIMOUSLY

 

  1. Library Computers

Eric Suess, Library Director recommends approval.

 

MOTION by Abrams, supported by Munro, to approve the purchase of five (5) new computers from Access Interactive (Quote library-DC5800 dated August 7, 2008) for the library at a total cost of $4,195.00. 

MOTION CARRIED UNANIMOUSLY

 

 

ITEM 11:8-12 OLD BUSINESS

A. Library Construction Approval – Tabled from 6-10-08

This will remain on the Table.

 

B. Library New Hires – Tabled from 7-8-08 – to be removed from the Table.

Eric Suess, Library Director, was present.

 

MOTION by Abrams, supported by Kirkwood, to remove Library New Hires from the table.                                                              MOTION CARRIED UNANIMOUSLY

 

MOTION by Abrams, supported by Kirkwood, to hire one (1) full time Adult Services Librarian and two (2) Circulation Assistants for the Commerce Township Community Library.                                  MOTION CARRIED UNANIMOUSLY

 

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Regular Township Board Meeting

 

 

ITEM 11:8-12 NEW BUSINESS

  1. Outdoor Dining Request from Uptown Grill

Kathleen Cassidy, Township Planner explained the request.

 

MOTION by Abrams, supported by Kirkwood, to approve the request of Uptown Grille to amend their Liquor License to allow outdoor dining at the restaurant.  This is subject to Planning Commission approval and issuance of a building permit.                                                          MOTION CARRIED UNANIMOUSLY

 

  1. Parks and Recreation – Hawks Concession Stand

Emily England explained the request to add an addition to the existing concession/storage building at Hickory Glen Park.  Pete Lesner was present with a copy of the drawings.

 

No action necessary – informational only.

 

  1. Parks and Recreation – Maple Glen Concession Stand

Emily England explained the request to build a new concession building at Maple Glen Park.

 

No action necessary – informational only.

 

  1. Parks and Recreation – Sponsorship Policy

Emily England explained the Sponsorship Policy.

 

MOTION by Long, supported by Munro, to Adopt the Commerce Township Parks and Recreation sponsorship Policy.  MOTION CARRIED UNANIMOUSLY

                                                                       

  1. Employee Health Care

Material was received for review - No action necessary

 

     G.  Consideration of Cell Tower at Fire Station No. 2

Phillip Adkison, Township Attorney gave a review of the Cell Tower location.

 

Direction by the Township Board was given to Phillip Adkison to proceed with discussion on the cell tower.

 

 

ITEM 14:8-12 ORDERS

 

MOTION by Abrams, supported by Kirkwood, to approve the orders and add ons.

MOTION CARRIED UNANIMOUSLY

Page 7                                                                                   Tuesday, August 12, 2008

Regular Township Board Meeting

 

 

ITEM 15:8-12 OTHER MATTERS

 

Revenue and Expenditure Report 7-31-08 (moved from Item 14 Orders)

Janet Bushey explained the report.   Discussion followed.  No action was necessary.

 

CONTRACTS AND AGREEMENTS

Jay James, Giffels-Webster Engineers passed out a list of companies with total bid prices for the Hydrogen Sulfide Structure.

 

MOTION by Long, supported by Kirkwood, to table Contracts and Agreements, Hydrogen Sulfide Structure.

 

ROLL CALL VOTE:

AYES: Long, Kirkwood, Munro, Abrams, Zoner

NAYS:

ABSENT: Sovel, Gross

MOTION CARRIED UNANIMOUSLY

 

ITEM 13:8-12 EXECUTIVE SESSION

  1. Water Tower Study (moved from Item 12 New Business)

 

MOTION by Munro, supported by Abrams, to enter into Executive Session to discuss the purchase of property and Attorney/Client Privilege Information.

 

ROLL CALL VOTE:

AYES: Munro, Abrams, Kirkwood, Long, Zoner

NAYS:

ABSENT: Sovel, Gross

MOTION CARRIED UNANIMOUSLY

 

Entered into Executive Session at 9:00 p.m.

Executive Session ended at 9:25 p.m.

                                                                       

ITEM 16:8-12 ADJOURNMENT

 

MOTION by Abrams, supported by Kirkwood, to adjourn the meeting at 9:28 p.m.

MOTION CARRIED UNANIMOUSLY

 

______________________________

Sandra Abrams, MMC

Clerk, Charter Township of Commerce