March 16, 2006- Special Joint Meeting

March 21, 2006- Special Meeting

 

CHARTER TOWNSHIP OF COMMERCE

REGULAR BOARD OF TRUSTEES MEETING

Tuesday, March 14, 2006

2840 Fisher Avenue

Commerce Township, Michigan 48390

 

 

CALL TO ORDER: Supervisor Thomas Zoner called the meeting to order at

 7:00 p.m. and introduced the members of the Board.

 

PLEDGE OF ALLEGIANCE TO FLAG

 

ROLL CALL:   Present:              Thomas K. Zoner, Supervisor

                                                        Sandra Abrams, Clerk

                                                        Susan Gross, Treasurer              

                                                        Debra Kirkwood, Trustee

                                                        Robert Long, Trustee

                                                        Daniel Munro, Trustee

                                                       

                           Absent:           Rick Sovel, Trustee

 

                  Also Present:              Phillip Adkison, Township Attorney

Christina Michaels, Township Attorney

Kathleen Bartoluzzi, Planning Director

Jeffery Bowdell, Building-Zoning Director

D.J. Coffey, Parks & Recreation Intern

Emily Dubey, Parks & Recreation Director

Eric Suess, Library Director

Kelly Knight, Deputy Supervisor

Kathleen Pogarch, Assessing Director

Wynn Berry, DDA Director

Jay James, Giffels-Webster

 

APPROVAL OF MINUTES

MOTION by Abrams, supported by Munro, to approve the Regular Township Board Meeting Minutes of February 14, 2006, with the following corrections:  Add the Opening and Closing to ITEM 3: PUBLIC HEARINGS and on Page 3, MOTION CARRIED to be placed before the ROLL CALL VOTE.                                                                                                                                                                                        

MOTION CARRIED UNANIMOUSLY

 

PRESENTATIONS:

None

 

PETITIONS

None

 

 

 

DIRECTOR REPORTS:

Township Directors submitted written and oral reports.

 

 

ITEM 1: 3/14   APPROVAL OF AGENDA

 

MOTION by Abrams, supported by Gross, to approve the Agenda for the meeting of February 14, 2006, with the following revisions:

 

Add ITEM 12: F. 2 - Request for Deputy Treasurer to attend the 2006 Michigan Municipal Treasurer’s Advanced Institute and ITEM 12: G - Resolution Regarding Compliance with Requirement for Computerized Tax Roll and Request for Oakland County to Apply for Use of a Computerized Tax Roll.

MOTION CARRIED UNANIMOUSLY

 

 

ITEM 2: 3/14   PUBLIC COMMENTS

None

 

 

ITEM 3:  3/14   COOPERATIVE SERVICE STUDY – OAKLAND COUNTY

 

Representatives from Oakland County and Plante Moran were present to Explain the Cooperative Service Study.

 

Christine Andrysiak, Plante Moran Manager commented on the Cooperative Study.  They will study the feasibility of the project, concerning public safety with a regionalized police and fire department.  Looking at what would be an ideal model for fire and police services, such as locations, operation service levels, staffing, dispatching, information technology services, and an authority structure. They envision a four to six month time frame to complete the study and implement the plans to show the benefits to the communities involved.

 

 

MOTION by Munro, supported by Abrams to adopt a Resolution in support of the Cooperative Service Study of Oakland County.

MOTION CARRIED UNANIMOUSLY

 

 

ITEM 4: 3/14   PUBLIC HEARINGS

A.     Special Projects No. 24 Special Assessment District Roll Resolution

 

MOTION by Gross, supported by Kirkwood, to approve the Special Project No. 24, Assessment District Roll Resolution and to publish and post according to law.

 

 

 

Item 4: 3/14              PUBLIC HEARINGS (Motion continued)

 

ROLL CALL VOTE

AYES: Gross, Kirkwood, Abrams, Long, Munro, Zoner

NAYS: None

ABSENT:  Sovel

                                                                                                                                                                                    MOTION CARRIED UNANIMOUSLY

 

 

ITEM 5: 3/14   CONTRACT AWARDS AND AGREEMENTS

 

Wynn Berry explains Items A, B & C and answers questions from the Board.

 

A.     Resolution of Intent of the Township Board of the Charter Township of Commerce to Expand the Downtown District.

 

MOTION by Gross, supported by Abrams, to approve the Resolution of Intent of the Township Board of Commerce to expand the Downtown District and Establish the Public Hearing Date of April 25, 2006, 7:00 p.m. at Commerce Township Hall.

 

ROLL CALL VOTE:

AYES:  Gross, Abrams, Kirkwood, Long, Munro, Zoner

NAYS:  None

ABSENT:  Sovel                                                                                                                                          MOTION CARRIED UNANIMOUSLY

 

 

B.     Resolution of Intent of the Township Board of the Charter Township of Commerce to Adopt the Fifth Amended Development Plan and Fifth Amended Tax Increment Financing Plan for Development Area No. 1.

 

MOTION by Abrams, supported by Gross, to approve the Resolution of Intent of the Township Board of Commerce to Adopt the Fifth Amended Development Plan and Fifth Amended Tax Increment Financing Plan for Development Area No. 1. and Establish the Public Hearing Date of April 25, 2006, 7:00 p.m. at Commerce Township Hall.

 

ROLL CALL VOTE:

AYES:  Abrams, Gross, Munro, Long, Kirkwood, Zoner

NAYS: None

ABSENT:  Sovel                                                                                                                                          MOTION CARRIED UNANIMOUSLY

 

 

 

 

 

 

ITEM 5:  3/14   CONTRACTS AWARDS AND AGREEMENTS (continued)

 

C.    Public Hearing Date – April 25, 2006

·        Downtown District for the Commerce Township Downtown Development Authority Expansion

·        Fifth Amended Development Plan and Fifth amended Tax Increment Financing Plan for Development Area No. 1                                                                            

 

Public Hearing Date established in Item A & B above.                                                       

 

 

D.    Intergovernmental Agreement to Construct Water Line and Emergency Water Line Connection.

 

Christina Michaels, Township Attorney explains the agreement and answers questions from the Board.

 

MOTION by Munro, supported by Kirkwood, to approve the Intergovernmental Agreement to Construct a Water Line and an Emergency Water Line Connection and authorize the appropriate signatures.

MOTION CARRIED UNANIMOUSLY

 

 

ITEM 6: 3/14   INTRODUCTIONS

None

 

 

ITEM 7: 3/14   ADOPTIONS

None

 

 

ITEM 8: 3/14   SITE CONDOMINIUMS AND PLATS

       

            A.     Master Plan Amendment Distribution

Kathleen Bartoluzzi, Planning Director explained the Amendment.

 

MOTION by Munro, supported by Gross, to approve distribution of the purposed Master Plan Amendment.

MOTION CARRIED UNANIMOUSLY

 

 

ITEM 9: 3/14   CONSENT AGENDA

None

 

 

 

 

ITEM 10:  3/14   PURCHASES

 

A.     Rental Agreement with John’s Sanitation for Township Parks

 

MOTION by Kirkwood, supported by Munro, to approve the Rental Agreement with John’s Sanitation Inc. as the provider for all the Township Parks.

MOTION CARRIED UNANIMOUSLY

 

 

ITEM 11:  3/14   OLD BUSINESS

 

A.     Purchasing Policy – Tabled February 14, 2006

No action taken

 

 

ITEM 12:  3/14   NEW BUSINESS

 

A.     Fifth Amended Development Plan and Fifth Amended Tax Increment Financing Plan for Development Area No. 1.

 

MOTION by Gross, supported by Kirkwood to approve the Fifth Amended Tax Increment Financing Plan for Development Area No. 1, as presented.

 

ROLL CALL VOTE:

AYES:  Gross, Kirkwood, Long, Abrams, Munro, Zoner

NAYS:  None

ABSENT:  Sovel

                                                                        MOTION CARRIED UNANIMOUSLY

 

B.     Bond Contract Language

 

MOTION by Munro, supported by Abrams, to approve the Bond Contract Language, as stated by the Township Attorneys, and said be incorporated on all Township contracts let for bid.

 MOTION CARRIED UNANIMOUSLY

 

C.    Resolution Extending Time to Address Establishment of Historic District

 

MOTION by Munro, supported by Abrams, to approve the Resolution Extending Time to Address Establishment of Historic District to one year from April 24, 2006 (that being April 24, 2007) to take all actions under Section 3 of the Act and publish according to law.

 MOTION CARRIED UNANIMOUSLY

 

 

 

ITEM 12:  3/14   NEW BUSINESS (continued)

 

D.    Banner Policy

No Action Taken

 

E.     Confidentiality of Library Records

 

Eric Suess, Library Director explains the Confidentiality Policy Guidelines and requests the Boards approval.

 

MOTION by Abrams, supported by Munro, to table discussion of the Library Confidentiality Policy.

 

ROLL CALL VOTE

AYES: Zoner, Gross, Munro, Abrams, Kirkwood

NAYS:  Long

ABSENT:  Sovel                                          MOTION CARRIED

 

Discussion:

Phillip Adkison, Township Attorney comments the language of the Confidentiality Policy may not be appropriate and acceptable to all, especially parents and children.

 

MOTION by Munro, supported by Abrams, directing the Township Attorney to review and research the Confidentiality Policy and return to the Township Board a recommendation for same.

MOTION CARRIED UNANIMOUSLY

 

F. Request to Attend Educational Meetings

 

1. Request from Eric Suess, Library Director, to attend the American Library Association Annual Conference.

 

MOTION by Munro, supported by Kirkwood, to approve the funding for the Director of the Library, Eric Suess, to attend the American Library Association Annual Conference, at a cost not to exceed $920.00, plus meals.

 

ROLL CALL VOTE

AYES:  Munro, Kirkwood, Abrams, Gross, Zoner

NAYS:  Long

ABSENT:  Sovel                                          MOTION CARRIED

 

 

2.  Request for Deputy Treasurer to attend the 2006 Michigan Municipal Treasurer’s Advanced Institute

 

 

Request to Attend Educational Meetings (continued)

 

MOTION by Abrams, supported by Gross to approve The Treasurer’s recommendations for funding of Deputy Treasurer’s attendance at the 2006 Michigan Municipal Treasurers’ Advanced Institute.

MOTION CARRIED UNANIMOUSLY

 

 

G. Resolution regarding Compliance with Requirements of computerized   tax roll and request from Oakland County to apply for use of a computerized tax roll

 

MOTION by Abrams, supported by Gross, to approve the Resolution regarding the request from Oakland County to apply for use of a computerized tax roll.

MOTION CARRIED UNANIMOUSLY

 

 

 

ITEM 13:  3/14   ORDERS – See Hard Copy

 

MOTION by Abrams, supported by Gross, to approve the Orders with add ons.

 

ROLL CALL VOTE:

AYES: Abrams, Gross, Munro, Kirkwood, Long, Zoner

NAYS: None

ABSENT:  Sovel

MOTION CARRIED UNANIMOUSLY

 

 

ITEM 14: 3/14   OTHER MATTERS TO COME BEFORE THE BOARD

 

 

MOTION by Munro, supported by Abrams, directing the Township Attorney to research rezoning possibilities.

MOTION CARRIED UNANIMOUSLY

 

MOTION by Abrams, supported by Kirkwood, to allow Joseph Schornack, Fire Chief, to solicit bids for the sale of two fire-fighting vehicles and one Township truck.

 

 

Supervisor Zoner suggests that Trustees Munro and Sovel, together with Jeff Bowdell, put together a proposal for the purchase of new laptop computers.

 

 

 

 

ITEM 15: 3/14  EXECUTIVE SESSION

 

MOTION by Abrams, supported by Munro, to enter into Executive Session for the purpose of discussing Union Negotiations.

 

ROLL CALL VOTE:

AYES: Abrams, Munro, Long, Kirkwood, Gross, Zoner

NAYS:  None

ABSENT:  Sovel

                                                                        MOTION CARRIED UNANIMOUSLY

 

 

 

Entered Executive Session at 9:04 p.m.

Returned to Regular Session at 9:50 p.m.

 

 

ITEM 16: 3/14   ADJOURNMENT

 

MOTION by Abrams, supported by Long, to adjourn.  Motion Carried.  Meeting adjourned at 9:55 p.m.

MOTION CARRIED UNANIMOUSLY

 

 

 

______________________________

Sandra Abrams, CMC

Clerk, Charter Township of Commerce