REGULAR BOARD OF
TRUSTEES MEETING
CALL TO ORDER: Supervisor Thomas Zoner
called the meeting to order at
ROLL CALL: Present: Thomas
K. Zoner, Supervisor
Sandra Abrams, Clerk
Susan
Gross, Treasurer
Debra
Kirkwood, Trustee
Robert
Long, Trustee
Daniel
Munro, Trustee
Rick Sovel, Trustee
Also
Present: Phillip Adkison, Township
Attorney
Loren
Crandell, Giffels-Webster Engineers
Christina Michaels, Township Attorney
Kathleen Bartoluzzi, Planning Director
Thomas Rauch, DDA Attorney
Jeffery Bowdell, Building-Zoning Director
Wynn Berry, DDA Director
MOTION by Abrams, supported by Sovel,
to approve the Regular Township Board Meeting Minutes of
MOTION CARRIED UNANIMOUSLY
PRESENTATION:
Downtown Development Authority Presentation
Wynn
Berry comments on the DDA project area and successful negotiations with
Tom McKaskin, Vice President Legal Office, Beaumont Hospital announces the acquisition of 35 acres to construct a medical center with emergency and physician activities, serving the community, bringing the health care closer. They
are
also working on an agreement to offer 1.5 acres for construction of a Commerce
Fire Department with training facilities which would accommodate 100 persons. They expressed their thanks and appreciation
to work with
Tom Zoner spoke on behalf of the Township to thank and congratulate the parties involved with this new and exciting development.
All Township Board members spoke individually to congratulate
and thank the parties involved.
PETITIONS
None
Township
Directors submitted written and oral reports.
ITEM 1: 2/14 APPROVAL OF AGENDA
MOTION by Sovel,
supported by Gross, to approve the Agenda for the meeting of
Add: Item 5C, Contracts Awards
& Agreement: QVF Equipment Grant
through the Help
MOTION
CARRIED UNANIMOUSLY
ITEM 2: 2/14 PUBLIC
COMMENTS
Public
Comments were received as follows:
Opposition
to the new Beaumont Hospital Project.
Inquiry
as to why the residents have to pay for the mistakes of the engineers of the
ITEM 3: 2/14 PUBLIC
HEARINGS
Thomas
Zoner, Township Supervisor opened the Public Hearing.
A.
Illene Resch,
3141 Ridgemont, in protest. Stands to reserve her right for an appeal with
the Michigan Tax Tribunal. .
Gary
Hooverson, 3163 Ridgemont, in protest.
Has complaints of Griffels/Webster engineering.
George Maitland,
Mt. Royal Subdivision, in favor. Thanks
the Board and Committee for completing the bridge. The overcharge should not be Griffels and
Webster responsibility. The bridge will
be there for 50 years. He understands
why the community is upset because of the overcharge. It has been difficult for the residents, but
the problems could not be foreseen.
Thomas
Zoner, Township Supervisor, closed the Public Hearing.
Incoming
Letters of Protest:
Gary
Hooverson, 3163 Ridgemont,
William
and Sheryl Schumacher, 4866 Sundew
A.
Szymanski, 723
Ronald
and Janis Creswell, 3179/3189 Ridgemont
Lorriane
Haworth, 627
Joan
Cook,
A.M.
Kowal, Sidwell # 17-10-407-003
Ken and
Illene Rehse, 3141 Ridgemont
MOTION by Gross, supported by Abrams, to
approve the Resolution Confirming Special Assessment Roll for the Special
Assessment District Designated Mt. Royal Polvadera/Creedmore Bridge Special
Assessment District.
MOTION CARRIED
ROLL CALL VOTE
AYES: Abrams,
NAYS: Long
B. Special Projects #24 Special Assessment
District Establishment Resolution
MOTION by Sovel, supported by
MOTION CARRIED UNANIMOUSLY
ITEM
4: 2/14 BOARD APPOINTMENTS
None
ITEM 5: 2/14 CONTRACT
AWARDS AND AGREEMENTS
A.
Aquatic Services, Inc.
Motion by Sovel, supported by
Abrams, to approve the Service Contract of Aquatic Services.
MOTION CARRIED UNANIMOUSLY
B.
Cleaning Contract Award (Tabled
MOTION by Sovel, supported by Abrams,
to remove the Cleaning Contract Award from the table.
MOTION CARRIED UNANIMOUSLY
MOTION
by Sovel,
supported by Abrams, to award the Cleaning Services Contract to Clean Sweep and
the approval of a one-time cleaning prior to the start of the regular monthly
cleaning schedule, of all facilities, excluding the tile and carpet cleaning
and the after rental cost at the Richardson Center at an annual cost not to
exceed $43,160.00, plus the cost of the one-time cleaning of $450.00.
A new
contract be prepared by the Township Attorneys based on the scope of work
contained in the RFP and will contain the addition of any and all language
recommendations by the Township Attorneys that should also be included in the
contract;
A
30-day written notice be forwarded to the current cleaning company as required
by the current cleaning company contract.
ROLL
CALL VOTE
AYES: Abrams, Gross, Zoner, Munro,
NAYS:
Sovel, Long
MOTION CARRIED
C. New QVF
Equipment/Grant Agreement
MOTION
by
MOTION CARRIED UNANIMOUSLY
ITEM
6: 2/14 INTRODUCTIONS:
None
ITEM
7: 2/14 ADOPTIONS
A.
An Amendment to Ordinance No. 79,
the Charter Township of Commerce Fee Ordinance, to Amend Section 23.4-D, Sewer
Charges, Section 29 Insufficient funds Check Fess, and Section 31,
Miscellaneous Fees, to Set Forth new Fees and Related Charges, to be known as
Ordinance 79-06-27.
MOTION
by Abrams, supported
by Munro, to Adopt the Amendment to the Charter Township of Commerce Fee
Ordinance to be known as Ordinance 79-06-27 with correction on Insufficient
Fund Return Check Fee of $27.50 and publish according to law.
MOTION CARRIED UNANIMOUSLY
ITEM
8: 2/14 SITE CONDOMINIUMS AND PLATS
A. Commerce Pointe – Site
Condominium – Plan Approval
Kathleen Bartoluzzi presents the Site Condominium Plan.
MOTION
by Munro,
supported by Abrams, to approve the Commerce Pointe – Site Condominium Plan
contingent upon final approval of the Township Engineers and Township Attorney.
MOTION CARRIED UNANIMOUSLY
ITEM
9: 2/14 CONSENT AGENDA
A. Resolution Declaring Bond
Reimbursement Expectation for Special
Projects #24
B. Resolution Allowing Refund on a
Prorated Basis to the Owners of
Properties Assessed in the Mt. Royal Roads Special
Assessment District.
C. Waiver of Late
Penalty Charges for Eligible Citizens
C. Resolution Designating Check
Signers
MOTION
by Gross, supported
by Abrams, to approve the Consent Agenda as presented.
MOTION CARRIED UNANIMOUSLY
ITEM
10: 2/14
PURCHASES
A. Oakland County Sheriff
Department Smart Cart
MOTION by Munro, supported by Sovel, to
approve the Oakland County Sheriff Department’s purchase of a Smart Cart, price
not to exceed $11,727.00.
MOTION CARRIED UNANIMOUSLY
B. John Deere Mower, Model 1435 –
Maintenance Department
MOTION by Long, supported by Sovel,
to approve the Maintenance Department’s purchase of a John Deere Mower, Model
1435, from D & G Equipment, INC., price not to exceed $13,476.00
MOTION CARRIED UNANIMOUSLY
ITEM
11: 2/14
OLD BUSINESS
A. Downtown Development Authority
Matters – No Action Taken
Phillip Adkison, Township Attorney explains the two-part
agreement, the Letter of Intent and the Conveyance Agreement between the DDA
and Commerce Township for the of the Links of Pinewood and the corrections and
changes that would be made.
MOTION by Abrams, supported by Munro,
to approve the Letter of Intent and Conveyance Agreement with the DDA for the
Links of Pinewood.
MOTION CARRIED UNANIMOUSLY
B. Request for Proposal – Township
Hall
MOTION by Abrams, supported by Munro
to have Township Attorney review the proposals and thereafter the Township
proceed with RFP for the architectural renovations for the Links of Pinewood.
MOTION CARRIED UNANIMOUSLY
ITEM
12: 2/14
NEW BUSINESS
A. Budget Amendment 06-01
MOTION
by Abrams, supported
by Gross, to approve the Budget Amendment for the Fiscal Year 2006 as
presented.
MOTION CARRIED UNANIMOUSLY
B. Purchasing Policy
MOTION
by Long, supported
by Sovel, to revise the contract language in the Purchasing Policy.
MOTION CARRIED UNANIMOUSLY
MOTION
by
MOTION CARRIED UNANIMOUSLY
C.
MOTION by Gross, supported by Abrams,
to explore and pursue the issues relative to obtaining the Michigan Natural
Trust Fund Grant for
MOTION CARRIED UNANIMOUSLY
D. Byers Lease
MOTION by Munro, supported by Abrams
to approve the Byers Lease Agreement including a Termination Clause with Debbie
Howitt and Ponny Morris.
MOTION CARRIED UNANIMOUSLY
ITEM
13: 2/14
ORDERS – See Hard Copy
MOTION
by Abrams,
supported by Gross, to approve the Orders.
ROLL
CALL VOTE:
AYES: Abrams, Gross,
NAYS: None
MOTION CARRIED UNANIMOUSLY
ITEM
14: 2/14 OTHER MATTERS TO COME BEFORE THE BOARD
Tom
Zoner tentatively scheduled a Special Joint Meeting on Marcy 16th,
2006 for Planning Commission, DDA and Township Board.
Robert
Long, comments on the Township’s job description educational requirements. Requesting reconsideration of a 4-year college
degree in all job descriptions for management level positions.
Rick Sovel
is putting together a new format for the Spirit Newsletter.
ITEM
15: 2/14 ADJOURNMENT
MOTION by Abrams, supported by Long, to
adjourn the meeting at
MOTION CARRIED UNANIMOUSLY
______________________________
Sandra
Abrams, CMC
Clerk,