April 25, 2006- Quarterly
Discussion
REGULAR BOARD OF TRUSTEES MEETING
CALL TO ORDER: Supervisor Thomas Zoner called the meeting to order at
ROLL CALL: Present: Thomas K. Zoner, Supervisor
Sandra Abrams,
Clerk
Susan
Gross, Treasurer
Debra
Kirkwood, Trustee
Robert Long, Trustee
Daniel Munro,
Trustee
Rick Sovel, Trustee
Absent: None
Also Present: Phillip Adkison, Township Attorney
Jay James, Giffels-Webster Engineers
Christina Michaels, Township Attorney
Robert Shimmin, DDA Chairperson
Patricia Paruch, Kemp Klein et al, DDA Attorney
MOTION by Abrams, supported by
MOTION CARRIED UNANIMOUSLY
PRESENTATIONS:
None
None
Page 2
ITEM 1:4-11 APPROVAL OF AGENDA (continued)
MOTION by Abrams, supported by
following change: Under Old Business, move Item 11B and place
under Contracts Awards and Agreements as Item 5.
MOTION CARRIED UNANIMOUSLY
ITEM 2:4-11 PUBLIC COMMENTS
None
None
ITEM 4:4-11 PUBLIC HEARINGS:
None
ITEM 5:4-11 CONTRACTS
AWARDS AND AGREEMENTS:
A. AMENDED Downtown Development
Authority Adoption of 5th Amended Development Plan and 5th
Amended Tax Increment Financing Plan for Development Area No. 1.
MOTION by Abrams,
supported by
MOTION CARRIED UNANIMOUSLY
A. An Amendment to
the Charter Township of Commerce Zoning Ordinance No. 55, to Amend the
Requirements for Outdoor Dining, to be known as Ordinance 55-06-185.
MOTION by Abrams, supported by Gross, to Table an Amendment to
Ordinance No. 55, the Charter Township of Commerce Zoning Ordinance, to be known
as Ordinance No. 55-06-185.
MOTION
CARRIED UNANIMOUSLY
Page 3
Regular Township Board Meeting
ITEM 6:4-11 INTRODUCTIONS (continued)
B. An Amendment to
the Charter Township of Commerce Zoning Ordinance No. 55, to Rezone 1115, 1015,
1007, 1005 and 1001 Oakley Park Road from B-1 Local Business & B-2
Community Business to R-1D Single Family Residential, to be known as Ordinance
55-06-186.
MOTION by Munro, supported by Gross, to Introduce an Amendment to
Ordinance No. 55, the Charter Township of Commerce Zoning Ordinance, to be
known as Ordinance No. 55-06-186 and publish and post in the manner prescribed
by law and bring back for Adoption at the next regular scheduled Township Board
of Trustees Meeting.
ROLL CALL VOTE:
AYES: Munro,
Gross, Abrams, Long, Sovel, Zoner
NAYS:
MOTION
CARRIED
C. An Amendment to
the Charter Township of Commerce Zoning Ordinance No. 55, a Conditional
Rezoning for Country Hills Phase 2 from R-1A, Single Family Residential to R-1B
Single Family Residential, to be known as Ordinance No. 55-06-187.
MOTION by Munro, supported by Abrams, to Introduce an Amendment to
Ordinance No. 55, the Charter Township of Commerce Zoning Ordinance, to be
known as Ordinance No. 55-06-187 and publish and post in the manner prescribed
by law and bring back for Adoption at the next regular scheduled Township Board
of Trustees Meeting.
MOTION
CARRIED UNANIMOUSLY
None
ITEM 8:4-11 SITE CONDOMINIUMS AND PLATS:
None
ITEM 9:4-11 CONSENT AGENDA
A. St. Patrick Summer’s End Fair
Banner
B. Open Door Outreach Center
Banner
C. Edgewood Country Club Fireworks
Page 4
Regular Township Board Meeting
ITEM 9:4-11 CONSENT AGENDA
(continued)
MOTION by Abrams, supported by Gross, to
approve the Resolution of the Township Board of the Charter Township of
Commerce Consent Agenda.
(attached)
ROLL CALL VOTE:
AYES: Abrams, Gross,
Long, Sovel, Kirkwood, Zoner, Munro
NAYS:
MOTION CARRIED UNANIMOUSLY
ITEM 10: PURCHASES
A.
Fire Department- Pressure Washer Cleaning Equipment
MOTION by Abrams, supported by Gross, to approve the purchase of Pressure Washer
Cleaning Equipment for the Commerce Township Fire Department from Costco in an
amount not to exceed $1600.00.
MOTION CARRIED UNANIMOUSLY
B.
Computer Notebooks
MOTION by Gross, supported by Abrams, to approve the purchase of Computer
Notebooks for the Township Board and the Meeting Room in an amount not to
exceed $11,000.00.
Funds to come from The General Fund, Fund Balance.
ROLL CALL VOTE:
AYES: Gross, Abrams, Kirkwood, Sovel, Munro, Zoner
NAYS: Long
MOTION
CARRIED
ITEM 11:4-11 OLD BUSINESS
A.
Purchasing Policy- Tabled 2-14-06,
MOTION by Abrams, supported by Gross,
to remove the Purchasing Policy from the table. MOTION CARRIED UNANIMOUSLY
MOTION by Abrams, supported by Gross,
to table the Purchasing Policy.
MOTION CARRIED UNANIMOUSLY
ITEM 12:4-11 NEW BUSINESS
A.
Cemetery Lot Sale Moratorium
Page 5
Regular
Township Board Meeting
ITEM
12:4-11 NEW BUSINESS (continued)
Philip Adkison, Township Attorney, presented a “Draft” Ordinance to the
Board Members in regards to the sales and purchases of cemetery lots. He suggested the Board review the material
and temporarily approve a policy until the next regularly scheduled Board
Meeting.
MOTION by Sovel, supported by Munro, to limit, for 60
days, no more than five (5) lots to be sold to any one individual and to
require resale to the Township at the original price paid for any lots
purchased.
MOTION
CARRIED UNANIMOUSLY
B.
Easement Acquisition Resolution
MOTION by Abrams, supported by Kirkwood, to
approve the Charter Township of Commerce Authorizing Proceedings to Acquire
Easement Interests in the Pontiac Trail- Welch Road Public Improvement Project.
MOTION CARRIED UNANIMOUSLY
C.
History Grant Program
MOTION by Munro, supported by Kirkwood, to approve the “Save Our History” Grant
application, with funds to be used towards improvements for the Byers Historic
Farmhouse.
MOTION
CARRIED UNANIMOUSLY
ITEM
13:4-11
A. Litigation
Costs
MOTION by Sovel, supported by Abrams, to support the issue of cost of
litigation for Township employee.
ROLL CALL VOTE:
AYES: Sovel, Abrams, Munro, Kirkwood, Gross, Long, Zoner
NAYS:
MOTION CARRIED UNANIMOUSLY
ITEM 14:4-11 ORDERS
MOTION by Abrams,
supported by Gross, to approve the Orders with add-ons, and to remove check in
the amount of $749.26.
MOTION
CARRIED UNANIMOUSLY
Page 6
Regular Township Board Meeting
ITEM
15:4-11 OTHER MATTERS TO COME BEFORE THE BOARD
Zoner-
·
Possible theft
at Township Library more probable with self-check out. Library Director researching upgrades/new
software to current self-check out system to limit number of items being
checked out at one time.
Adkison-
·
Suggests Library
require parents to acknowledge responsibility for minor(s).
MOTION by
Munro, supported by Sovel, to Authorize Township
Attorney to proceed with investigation and/or necessary litigations relative to
the Township Library. MOTION CARRIED UNANIMOUSLY
Zoner-
·
Architect
interviews for Links of Pinewood Township Hall renovation will occur at a
Special Township Board Meeting on May 23, 2006 at
·
Director Reports
will consist of oral reports from Police, Fire and Library.
Abrams-
·
Township will be
donating Optech Eagle Voting Equipment to the School
Districts.
Sovel-
·
Discussed
newsletter available to all residents not only those receiving tax bills.
A. Union
Negotiations
MOTION by
Munro, supported by Abrams, to enter into Executive Session for the purpose of
discussing union negotiations.
ROLL CALL VOTE:
AYES: Munro, Abrams, Sovel,
Kirkwood, Gross, Long, Zoner
NAYS:
MOTION
CARRIED UNANIMOUSLY
Page 7
Regular Township Board Meeting
ITEM
16:4-11 EXECUTIVE SESSION (continued)
Entered into Executive Session at
Returned from Executive Session at
Additional Other Matter to come before the Board.
MOTION by Munro, supported by Abrams, to approve the appointment
of Susan
Gross as
Alternate Election Commission Member for the 2006 election cycle.
MOTION CARRIED UNANIMOUSLY
ITEM 17:4-11 ADJOURNMENT
MOTION by Abrams, supported by Gross, to
adjourn the meeting at 9:40 p.m. MOTION CARRIED UNANIMOUSLY
______________________________
Sandra Abrams,
CMC
Clerk, Charter
Township of Commerce